22-second walkthrough
One PDF. Five spreadsheet rows. One ZIP.
A real production workflow with a synthetic vendor form and a five-row Excel workbook: match all nine fields, review every PDF, and export one ZIP.
- 1Review nine PDF fields once
- 2Match 9/9 Excel headers
- 3Approve five and export ZIP
PDF mail merge, without Word
How to fill multiple PDF forms from Excel
Keep the original PDF layout. Put column names in the first spreadsheet row and one customer, employee, vendor, or case in each row below it. JustFill creates a separate PDF for every selected row.
- 1
Upload the original PDF
Use an AcroForm, a flat PDF, or a scan. JustFill detects the fields before the merge.
- 2
Import XLSX or CSV
Dates, leading zeros, percentages, booleans, and spreadsheet headers are preserved for mapping.
- 3
Check the column mapping
Matching headers map directly. Ambiguous columns can use AI-assisted mapping.
- 4
Review and export
Approve the records you want and download individual filled PDFs in one ZIP.
Sample input
One shipment row becomes one freight PDF
| BOL number | Shipper | Commodity code |
|---|---|---|
| BOL-84021 | Northwind Logistics | 8471.30 |
| BOL-84022 | Contoso Freight | 9403.20 |
| BOL-84023 | Fabrikam Cargo | 3926.90 |
Upload the freight template
Use the existing BOL draft, invoice, packing list, waybill, or customer form without recreating it.
Import shipment rows
Map shipper, consignee, cargo, weight, reference, and other approved columns to visible PDF fields.
Review shipment drafts
Check field placement and source values for every record before downloading the selected PDFs.
Where it fits
Built for immutable freight forms that still require repetitive typing.
JustFill preserves the original visual PDF and overlays data at reviewed field coordinates, which is useful when converting the form to Word would break tables or customer-specific layouts.
Simple pricing
Test one form and five rows before changing an operations process.
The guided batch demonstrates field detection, spreadsheet mapping, visual review, and ZIP export. Use Starter for up to 25 records per batch or Pro for up to 100.
Starter
Recommended first workflow
- Up to 25 PDFs per batch
- 125 clean output pages per month
- AI field detection for 25 new pages per month
- Clean, watermark-free ZIP exports
- CSV and XLSX spreadsheet imports
- Review every record before export
- Reusable reviewed PDF templates
Paid workflow
Repeat the same reviewed freight layout for the next shipment batch.
Keep operational data in your existing system and reuse a reviewed JustFill template whenever the customer or carrier requires the same PDF again.
Reviewed visual template
Save exact field locations for flat and scanned forms after the first visual check.
Direct column matching
Use stable export headers to fill repeated fields without retyping every shipment.
Batch review and ZIP
Inspect records individually and download only the approved shipment drafts.
Guardrails
Draft preparation with human review.
Clear boundaries
JustFill is a data-entry and draft-preparation tool. It is not a customs broker, does not determine commodity classifications, and does not file or transmit documents to authorities.
Beyond manual uploads
Run the same PDF workflow from an AI agent or n8n.
The browser flow is the fastest way to validate a spreadsheet and PDF. Once the mapping works, the same JustFill account can expose PDF detection, filling, and saved templates through the hosted MCP endpoint.
Frequently asked questions
Does JustFill file customs or freight documents?
No. It prepares reviewable PDF drafts from your spreadsheet data. A qualified operator remains responsible for classification, accuracy, approval, and submission.
Can it fill tables and flat customer templates?
It detects fields on flat, scanned, and fillable PDFs. Dense tables and unusual layouts should be reviewed and corrected before saving the layout for repeat use.
Do we need to connect our TMS?
No. A normal Excel or CSV export is enough for the browser batch workflow.
Does it work with scanned or flat PDFs?
Yes. JustFill detects field locations in fillable, flat, and scanned PDFs before mapping spreadsheet columns.
Does each spreadsheet row create a separate PDF?
Yes. The first row contains the Excel or CSV column names. Every selected data row becomes one reviewable PDF in the exported ZIP.
Is this the same as Word mail merge?
It uses the same one-row-per-document idea, but fills your existing PDF directly. You do not need to recreate the form in Word or convert the PDF first.
Can I review results before downloading?
Yes. Each spreadsheet row becomes a reviewable record. Approve the records you want before creating the ZIP.
Does JustFill email the generated PDFs?
Not in the current self-service batch. It creates individual PDFs and packages the approved files in a ZIP for download.
What happens to uploaded documents?
Transfers use TLS. Rendered page images are deleted within 7 days and source documents within 30 days unless you save the PDF as a reusable template.